Call to Caucus to Reorganize the Martinsville-Henry County Democratic Committee

The Martinsville-Henry County Democratic Committee will hold an assembled caucus on Saturday, January 13th, 2024, from 1:00pm to 3:00pm at New College Institute, Room 107, for the purpose of electing the new membership and new leadership of the Martinsville-Henry County Democratic Committee pursuant to the Democratic Party of Virginia Party Plan.

I. Candidate for Membership Filing

Each person seeking to become a member of the Martinsville-Henry County Democratic Committee shall complete and return the Membership Filing Form to the current secretary by January 13, 2024 at 1:00PM. Membership Filing Forms can be emailed to mhcvadems@gmail.com with the subject line. Only those candidates who have timely and properly filed the Candidate for Membership form will have their names placed in contention.

There shall be no filing fee for any membership candidates.

II. Qualification of Candidates for Membership

The Candidate for Membership Form, which all candidates for membership must sign, will include the following written declaration:

I declare myself to be a candidate for membership on the Martinsville-Henry County Democratic Committee as a registered voter within the City of Martinsville or Henry County. I also declare that I believe in the principles of the Democratic Party and that I will not support any candidate opposed to any Democratic nominee as long as I am a member of the Committee.

III. Notice of Call to Caucus

The MHC Democrats shall provide notice of this caucus by placement of a general notice of the filing deadline and the caucus, including noticing the caucus date, time, and location, along with the Call to Caucus, on the Democratic Party of Virginia, the Martinsville-Henry County Democratic Committee website and social media platforms; by email notification to current Martinsville-Henry County Democratic Committee members; and through other reasonable means that will disseminate information about the caucus to registered voters in the Martinsville-Henry County. In addition, reasonable actions shall be taken to promote participation in the caucus in accordance with the Affirmative Action provisions of the Party Plan of the DPVA.

IV. Participation

Every Democrat who is a registered voter in Martinsville-Henry County is urged to attend and participate. If an individual does not appear on the Registered Voter List, they will not be allowed to participate. Participants will also be required to sign a Caucus Participation Form stating that they:

  • Are a Democrat;
  • Are a registered voter within the City of Martinsville or Henry County;
  • Believe in the principles of the Democratic Party; and
  • Does not intend to support any candidates opposed to a Democratic nominee in the next ensuing election.

V. Caucus Vote

The doors to the caucus will open at 12:30PM and close at 1:00PM. Upon the closing of the doors, only those participants who have registered or are in line to register by 1:00PM will be permitted to participate.

The attendees will then vote to officially appoint qualified candidates for membership as members of the Martinsville-Henry County Democratic Committee.

VI. Officer Elections

Immediately following the adjournment of the assembled caucus, the newly formed Martinsville-Henry County Democratic Committee will elect officers of the committee: Chairperson, Vice Chairperson, Secretary, and Treasurer.

Only members of the Martinsville-Henry County Democratic Committee are eligible to be elected as committee officers.

VII. Determination of Winners

In the event that only one person files for a position, that person shall be declared the winner and the election for that specific position shall be canceled.

If more individuals file than there are positions available, the candidates will be listed alphabetically on the ballot and will be elected by a plurality of the votes at the assembled caucus.

Vacancies may be filled by the new committee at the first meeting following the election of Officers.

VIII. Affirmative Action

It shall be the duty and goal of all members of the Martinsville-Henry County Democratic Committee to seek out and encourage the broadest possible participation within the committee, and in its membership, of all duly qualified citizens without regard to race, sex, age, religion, national origin, sexual orientation, gender identity, ethnic identity, disability, or economic status.

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